Executive Assistant


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Job Description

JOB TITLE: Executive Assistant.

Job CoDE: A139

FLSA Status: Non-Exempt

Job Summary:Indicate why the job exists and the overall function or job purpose.

The Executive Assistant supports an individual executive or small number of executives in their day-to-day office activities. Provides high-level administrative support by conducting research, preparing reports, handling information requests and performing administrative functions, including preparing correspondence and emails, interacting with executives, management, internal and external clients, arranging conference calls, scheduling meetings, and planning and coordinating events. May also train and supervise lower-level clerical staff. Exercises discretion, confidentiality, a good understanding of technical and business vocabulary and a detailed knowledge of the organization's operations, procedures and people.

Detailed Description:List the primary duties and responsibilities required to perform this job in order of importance; typically 4 to 6 key responsibilities.

· Manages and maintains executives schedules and calendars.

· Prepares invoices for approval, reports, emails, and other documents.

· Prepares and formats PowerPoint presentations.

· Functions as point of contact between executives and internal and external clients.

· May perform human resources duties such as onboarding for new hires.

· Opens, sorts, and distributes incoming correspondence, including emails.

· Files and retrieves documents, records and reports.

· Greets visitors to determine whether they should be given access to specific individuals.

· Prepares responses to correspondences.

· Performs general office duties including ordering supplies, maintaining record management systems, and performing basic bookkeeping work.

· Prepares agendas and coordinates arrangements for meetings and events.

· Makes travel arrangements for executives

Job requirements:Experience: Identify minimum education, experience, and/or skills/requirements necessary to perform the job. List as many skills as required.

(Required Education)

☐ Masters Degree

☐ Bachelors Degree

☒ Associates’ Degree (U.S.)/College Diploma (Canada)

☐ High School Degree or Equivalent

☐ Licenses/Certificates/Designations

☐ Other- Indicate Specifics

(Preferred Education)

☐ Masters Degree

☒ Bachelors Degree

☐ Associates’ Degree (U.S.)/College Diploma (Canada)

☐ High School Degree or Equivalent

☐ Licenses/Certificates/Designations

☐ Other

(Required Experience/Indicate # of Years)

  • 3 years required, 5 years preferred of administrative support experience.

(Required Skills/Indicate # of Years)

  • Strong computer skills, including Microsoft Office.
  • Strong verbal and written communication skills.
  • Knowledge of telephone protocol.
  • Strong attention to detail and organizational skills.
  • Discretion with confidential information.

TRAVEL REQUIREMENTS Indicate the approximate amount of travel this job will require

☐ None

☐ 0% - 25%

☐ 25% - 50%

☐ 50% - 75%

☐ 75% - 100%


(Check any that are Relevant)

☒ General Office – Work is generally performed within an office environment, with standard office equipment. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc.


(Check any that are Relevant)

☒ Work is generally sedentary in nature, but may require standing and walking for up to 10% of the time.


(Check any that are Relevant)

☒ Employee required to organize and coordinate schedules.

☒ Employee required to problem-solve.

☒ Employee required to communicate with the public.

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WESCO International, Inc. (NYSE: WCC), a publicly traded FORTUNE 500® holding company headquartered in Pittsburgh, Pennsylvania, is a leading provider of electrical, industrial, and communications maintenance, repair and operating (MRO) and original equipment manufacturer (OEM) products, construction materials, and advanced supply chain management and logistic services. Pro forma 2019 annual sales were approximately $17.2 billion, including Anixter International. The company employs approximately 18,900 people, maintains relationships with more than 30,000 suppliers, and serves more than 150,000 active customers worldwide. Customers include commercial and industrial businesses, contractors, government agencies, institutions, telecommunications providers, and utilities. WESCO operates 11 fully automated distribution centers and approximately 800 warehouse/branch locations in North America and more than 50 countries around the world, providing a local presence for customers and a global network to serve multi-location businesses and multi-national corporations.

To see additional opportunities with Wesco, please visit their careers site at: www.wesco.com/careers

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